Meeting Agenda Template

A simple structure for any meeting.

Template

### [Date] - [Meeting Title]

**Desired Outcome:** What decision needs to be made?
What should be true after this meeting that isn't true now?

**Attendees:** List required attendees

---

#### Agenda
1. Item 1
2. Item 2
3. Item 3

#### Notes
1. Capture discussion points

#### Action Items
1. [Action] - Owner: [Name], Due: [Date]

Why This Structure Works

Desired Outcome

Forces you to think: Why are we meeting? If you can't articulate the outcome, maybe you don't need the meeting.

Agenda (Before)

• Shared in advance so attendees can prepare
• Ordered by priority (most important first)
• Time-boxed if needed

Notes (During)

• Capture key points, not transcripts
• Note decisions explicitly
• Project the doc if possible so everyone sees the same thing

Action Items (After)

• Every action needs an owner and a date
• Send summary within 24 hours
• Follow up. The meeting organizer owns this

Meeting Types

Decision Meeting

• Outcome: A specific decision
• Prep: Decision doc with options and recommendation
• Output: Documented decision + rationale

Status Meeting

• Outcome: Alignment on progress and blockers
• Prep: Status updates in a shared doc (read before meeting)
• Output: Decisions on blockers, updated action items

Brainstorm Meeting

• Outcome: Ideas generated (not decisions)
• Prep: Problem statement shared in advance
• Output: List of ideas to evaluate later

1:1 Meeting

• Outcome: Varies: coaching, alignment, relationship
• Prep: Both parties bring topics
• Output: Actions, decisions, or just connection

Keep meetings short. Keep agendas tight. Respect people's time.